SACS Reaffirmation
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Assessment : 2006 - 2007 : Administrative Support :
Facilities and Construction
3 Goals 4 Objectives 7 Indicators 7 Criteria 9 Findings 7 Actions
GOAL: Academic Standards And Programs
| Objective | Provide Accurate And Updated Building Inventory | |
| Facilities Planning and Registrar work together to ensure up to date and accurate classroom and class laboratory data for compiling utilization reports Associated Goals: Academic Standards And Programs |
| Indicator | Annual Update Of Certified Building Inventory Report  The Building Inventory report is updated annually and submitted to THECB |
| Criteria | AnnualCertified Building Inventory Report A Certified Building Inventory Report is submitted to Texas Higher Education Coordinating Board (THECB) annually by November 1st |
| Finding | Determin if university achieved these standard The utilization report determines if the university has met the above standard hours of utilization. As of FY 2007, the University has fallen short of the standard, but has shown improvement for the past two years |
| Finding | Determination of University achieved standards The utilization report determines if the university has meet the above standard hours of utilization. As of FY 2007, the University has fallen short of the standard, but has shown improvement for the past two years. |
| Finding | The FY 2007 Bldg Inv Report The FY2007 Building Inventory Report was originally certified by the President on October 19, 2007 and submitted to THECB on October 22, 2007. An error was detected and had to be recertified and resubmitted on November 20, 2007. |
Actions for Objective:
| Action | Improve accuracy of classifying inventory Improve accuracy of classifying room inventory and thoroughly review before certifying. Continue ongoing update to inventory after certification, but no electronic submittals will be made for 2 months to avoid conflicing information. Educate all involved as to how to properly classify rooms and submit electronically on a timely basis. |
GOAL: Academic Standards And Programs
| Objective | Provide Adequate Facilities To Support The Teaching Environment | |
| Construct new buildings or renovate existing buildings to adequately house the academic and support functions of the university, including classrooms, laboratories, support facilities and office. Associated Goals: Academic Standards And Programs |
| Indicator | Annual Capital Improvement Program (CIP) Report Facilities Planning will prepare an annual Capital Improvement Program which is a 6 year plan for major capital improvements to the campus. The CIP is updated annually to make adjustments as necessary. |
| Criteria | Receive Annual Board of Regents approval of CIP The Board of Regents approves the annual CIP update annually at the November Board meeting |
| Finding | Approved FY2007 - FY 2012 CIP The approved CIP is documented in the minutes of the November 2006 meeting. Although approved, the CIP process did not have enough involvement from University management and will require updating annually. |
| Indicator | Construction Applications Submitted To THECB Construction applications for new construction projects of $1,000,000 or more and renovations costing $2,000,000 or more require approval from the Texas Higher Education Coordinating Board (THECB) |
| Criteria | Receive THECB approval of construction applications THECB determines if the proposed project is justified and approves/disapproves the application |
| Finding | Approved/Disapproval letters from THECB *Academic Building V was approved on March 20, 2007 *Campus Mall Expansion was approved on March 20, 2007 *The application process was not started early enough to properly coordinate with Board of Regents and THECB deadlines |
| Indicator | Final Report For Construction And Renovation Projects Upon Completion of the project, a final report is prepared and submitted to the Board of Regents describing how the finished project ocmpared to the original scope, schedule and budget. |
| Criteria | Project Final Report The Final Report addresses whether the construction and renovation projects were completed within scope, budget and time schedule allotted in the original programming planning documents, were change orders held to within 5% of original budget as mandated by TSUS Board of Regents indicates actual HUB participation for the project. |
| Finding | Submittal of Final Report to Board of Regents for: Final Report for Visitor Alumni Center, Recreational Sports Facility and Pool, Renovation and Addition to Farrington Building, Athletic Weight Training Facility, Student Housing Phase III (Raven Village) and Roof Replacement George J. Beto Criminal Justice Center AXO and Anne Shaver Dorms. *Visitor & Alumni Center - Project scope was expanded to upgrade audio/visual technology resulting in an additional 16 days to complete the project and 7.7% cost overrun with 18.3% HUB participation. *Recreational Sports and Pool - Project was completed within scope and on schedule, but was 3.2% over budget with 15.9% HUB participation. *Renovation and Addition to Farrington Building - Project was completed within revised by scope, 1.8% under budget and 5 weeks ahead of schedule 12.8% HUB participation. *Athletic Weight Training Facility - Project was completed within scope, 10.8% under budget and 49 days ahead of schedule with 90.2% HUB participation. * Student Housing Phase III (Raven Village) - Project was completed within scope, 0.3% under budget and 7 weeks ahead of schedule, with 21.2% HUB participation. *Roof Replacement George J. Beto Criminal Justice Center AXO and Anne Shaver Dorms - SHSU - Project was completed with in scope, 14.5% under budget and 2 weeks ahead of schedule with 35.7% HUB participation. |
| Indicator | MP2 Annual Estimate Work Order Report The Physical Plant supports the campus community by preparing cost estimates for requested projects and once approved, then manages those projects to completion. |
| Criteria | 90% or greater project estimates completed in 45 days Of the many estimate requests submitted, complete 90% of the estimates within 45 days from inception |
| Finding | Aging Report for status of est Indicates the list of estimates requested, when requested, when completed or still open. Aging Report for incomplete estimates from our Maintenace Management Program (MP2) indicates that there were 118 projects requested in FY 2007 with a total of 170 or 93.3% completed and 87.3% were completed within 45 days. |
Actions for Objective:
| Action | Improve the annual CIP update process CIP calls for 1 new parking project in FY2008. In FY2008, we plan to build a Parking Deck over an existing parking lot between Bowers Stadium and Bernard Johnson Coliseum which will add 300 additional spaces. Physical Plant will attempt to secure funding for project and begin design process. |
| Action | Improve time taken for estimates Improve the total of estimates completed to 95% with 90% completed within 45 days. |
| Action | Keep projects in scope Stress to architects, contractors and building users the importance of keeping the project in scope, in budget and on schedule |
| Action | Start developing the constr. applctn early Start developing the construction application early on in the design process to insure timely review and approval. In FY2008, we will submit approval applications for the Performing Arts Center, Parking Deck and New Dining Facility in FY 2008 |
GOAL: Accessibility To Buildings & Programs On Campus
| Objective | Comply With Texas Accessibility Standards (TAS) On Construction Or Renovation Projects Over $250,000 | |
| Facilities Planning maintains a program to improve accessibility to campus building and facilties to encourage greater enrollment of physically challenged students, faculty, staff and visitors by addressing accessibility issues in all areas of the campus Associated Goals: Accessibility To Buildings & Programs On Campus |
| Indicator | Texas Accessibility Standards (TAS) Inspection Reports Texas Department of Licensing and Regulation (TDLR) inspects project and submits a report on compliance/non-compliance issues. |
| Criteria | 100% compliance with TAS standards The project is not complete unless we achieve 100% compliance with TAS standards. |
| Finding | Compliance/Discrepancy Letters from TDLR *Inspection report for Visitor Center cited 3 violations which have since been corrected. *Inspection report for White Hall 1st flr Renovation cited 2 violations which have since been corrected *Inspection report for Teacher Education Center 1st flr Renovation cited 2 violations which have since been corrected. *Inspection report for Baseball/Softball Complex cited 2 violations which have since been corrected. *Inspection report for Renovation and Addition to Farrington Building (includes Chemistry and Forensic Science Building)cited 3 violations which have since been corrected. *Inspection report for Newton Gresham Accessibiltiy alterations cited 2 violations which ahve since been corrected. TDLR certified that the project is in compliance with accessibility standards. |
Actions for Objective:
| Action | Improve design/construction accessibility Improve the design/construction process so that zero violations are reported during the final inspection. |
GOAL: Campus And Community Atmosphere And Culture
| Objective | Improve Parking Conditions | |
| Make improvements to condition of existing parking lots and construct new parking facilities Associated Goals: Campus And Community Atmosphere And Culture |
| Indicator | Approval Letter From President And Chancellor The President and Chancellor approve project to add more parking or resurfacing of existing lots to improve parking condidtions |
| Criteria | Complete one or more parking projects each year Upon completion of the project, did we achieve adding parking spaces or improve condition of existing lots. |
| Finding | Completion of parking improvement proj for FY 07 One project was started in FY 2007 to add a parking lot on the Colony Apartment site. Design was completed on FY 2007, which adds 278 spaces and bids are due for the construction on Oct 2, 2007. Constructions will commence around November 1, 2007 (FY2008) and should be completed by February 1, 2008. |
Actions for Objective:
| Action | Build Parking Deck In FY 2008, we plan to build a Parking Deck over an existing parking lot between Bowers Stadium and Bernard Johnson Coliseum which will add 300 additional spaces |