SACS Reaffirmation
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Assessment : 2007 - 2008 : Administrative Support :
Physical Plant
5 Goals 10 Objectives 10 Indicators 10 Criteria 15 Findings 15 Actions
GOAL: Effectively Use Department Resources
| Objective | Maximize Productivity Of Shop Employees | |
| Account for the maximum number of daily hours assigned to specific tasks or work orders. To increase productivity of the work force. Associated Goals: Effectively Use Department Resources |
| Indicator | MP 2 Reports Of Hours Logged And Hours Available  MP 2 Reports of hours logged and available hours will be used to prepare productivity reports. (Reports attached at the Indicator level.) |
| Criteria | Achieve 83% Productivity for the Department Criteria is to achieve an overall 83% productivity level for the department. |
| Finding | 83% productivity achieved in 2 of 8 months to date In 2 of the 8 months through June 2008, the department achieved 83% or greater productivity. |
| Finding | Productivity thru June 2008 was 79.6%. With two months remaining in the fiscal year, the department''''s productivity in shops was 79.6% |
Actions for Objective:
| Action | Work with shops not achieving criteria Four shops have achieved the criteria of 83% productivity. Attention wil be focused on the six shops who are falling short. |
GOAL: Energy Conservation
| Objective | Improve Average Fuel Economy Of Campus Vehicles | |
| Physical Plant will support the Governor's Energy Program by establishing energy reduction goals for campus vehicles and initiating programs to reduce energy. Associated Goals: Energy Conservation |
| Indicator | Spreadsheet Of Fleet Miles Per Gallon Numbers Fleet Focus reports on mileage and fuel consumption will be used to produce fleet miles per gallon reports. (Reports attached at the Indicator level.) |
| Criteria | Improve Annual Vehicle Miles Per Gallon by 3% Above FY 2005 Total vehicle miles driven annually for FY 2008 and total gallons of vehicle fuel consumed will be calculated from Fleet Management Reports. The ratio of miles per gallon (MPG) will be calculated for FY 2008 and compared to FY 2005 |
| Finding | Data collected appears to be inconsistent A review of data for the second year in a row indicates not all data is reported. MPG ratings are outside the norm for the class of vehicle in some cases. |
Actions for Objective:
| Action | Set acceptable MPG limits for vehicle categories Establish an acceptable range of MPG Ratings for each class or category of vehicles. Report vehicles falling outside this range to departments for further study and corrective action. |
GOAL: Energy Conservation
| Objective | Phyical Plant To Submit Strategy For Energy Conservation | |
| In FY 2008, the Physical Plant will prepare a new energy conservation plan to update the 2005 plan. Associated Goals: Energy Conservation |
| Indicator | Energy Conservation Plan A revised energy conservation plan will be produced in FY 2008 |
| Criteria | Energy plan will be developed by Sep 1, 2008 Complete revisions to current energy plan and validate as of Sep 1, 2008 |
Actions for Objective:
This objective has no actions associated with it.
GOAL: Energy Conservation
| Objective | Reduce The Use Of Energy In Campus Buildings | |
| Physical Plant will support the Governor's Energy Program by establishing energy reduction goals for campus buildings and initiating programs to reduce energy. Associated Goals: Energy Conservation |
| Indicator | Z-Power Total Energy Consumption Reports And Gross Square Feet Inventory Reports Total campus energy consumption per square foot will be calculated using Z-power energy consumption reports and building inventory reports. (Reports are attached at the indicator level.) |
| Criteria | Reduce Total Campus Energy Consumption Per Gross Square Foot by 3% Annually Below FY2005 The Energy Utilization Index (EUI) is used to measure the annual energy consumption. The EUI is a ratio of the total number of Btu''s of energy used annually per gross square foot (GSF) derived from the campus building inventory. |
| Finding | Energy Consumption Increased 10% The campus energy consumption per gross square foot increased by 10%. |
| Finding | Several Factors Affected Campus Energy Consumption Contributing factors to increased energy consumption: 1. Electricity used for construction projects. 2. Chill water loop leak at HKC. 3. TRIES boiler repair increased water and natural gas consumption. 4. Unexplained electrical line losses. 5. Chilled water leak in April 2008. 6. East Plant chilled water tower filter problem. |
Actions for Objective:
| Action | Conduct Audits on Bldgs With High Energy Costs |
| Action | Enlist Services of Energy Performance Contractor |
| Action | Evaluate Additional Metering Needs Evaluate additional metering needs and control points to the existing energy monitoring and control system. |
| Action | Incorporate Energy Conservation in New Facilities Ensure university facilities are designed, constructed, and renovated in accordance with energy conservation. |
| Action | Monitor Weather Degree Days |
GOAL: Improve The Knowledge Of Department Employees
| Objective | Send Employees To Conferences And Training Classes | |
| Physical Plant will send employees to conferences and classes to improve work output and work quality skills. Associated Goals: Improve The Knowledge Of Department Employees |
| Indicator | Training Database Reports Report totals run from the department's Training Database will be used to measure results of this objective. (Reports have been attached at the Indicator level.) |
| Criteria | 20% of Department''s Employees Will Attend Conferences or Training Programs 20% of our employees will attend skills or knowledge improvement conferences or training programs. |
| Finding | 22% of Employees Had 8 or More Hours of Training Twenty-two percent (22%) of the department''s employees had single or multiple training events that totaled 8 hours or more. |
| Finding | 24% of Employees Trained Off Site Twenty-four percent (24%)of employees traveled from their job base to attend training. |
| Finding | Trainers Were Brought On-Site for Training On three different occasions, the department planned training sessions and had the trainers come on-site. A greater number of employees were effected by this method. |
Actions for Objective:
| Action | Categorize Types of Training Utilized Set up training categories to help document in our database the types of training utilized by the departments employees. |
| Action | Identify Shops With Low Training Numbers Identify the shops that have low training numbers and determine the causes. |
GOAL: Response To Customers
| Objective | Minimize Response Time To Repair Work Orders. | |
| This objective is to minimize the shop response time to unscheduled repair work orders. Associated Goals: Response To Customers |
| Indicator | MP 2 Completed Work Order Reports MP 2 completed unscheduled repair work orders will be generated to determine days to complete work orders. (Reports attached at the Indicator level.) |
| Criteria | 10 Days or Less Average Completion Time for Unscheduled Repair Work Orders All shops and the department will strive for 10 days or less to accomplish unscheduled repair work orders. |
Actions for Objective:
This objective has no actions associated with it.
GOAL: University Image And Exposure
| Objective | Conduct Shop Operations Safely | |
| The department will conduct its shop operations in a safe manner to minimize University exposure to high workers compensation claims. Associated Goals: University Image And Exposure |
| Indicator | Worker's Compensation Injuries For Physical Plant Employees Accident reports for reportable injuries (lost time) are filed with the Safety Office as well as Human Resources and State offices. (Summary logs are attached at the Indicator level.) |
| Criteria | Zero Reportable Accidents in the Physical Plant Physical Plant has set zero reportable accidents as the target for this criteria. |
| Finding | Physical Plant has 4 reportable accidents During FY 2008 through the month of June, Physical Plant has experienced 4 reportable accidents. Attachment |
Actions for Objective:
| Action | Emphasize safety training on back injuries 75% of reportable injuries in FY 2008 occurred from back injuries. Special training on back injuries will be administered. |
GOAL: University Image And Exposure
| Objective | Department Will Contribute To Walker Co Fair Success | |
| The Physical Plant will participate in the Walker Co Fair livestock auction by raising funds to purchase stock. Associated Goals: University Image And Exposure |
| Indicator | Department To Collect $ For Fair Livestock Auction The Physical Plant will raise funds for the purchase of youth livestock at the Walker Co Fair. |
| Criteria | Department to collect $1500 for Walker Co Fair Physical Plant will collect $1500 for use in purchasing livestock in the youth livestock program at the Walker Co Fair. |
| Finding | Physical Plant raises $1742.00 for WCF Auction The employees of the Physical Plant raies $1742.00 to purchase livestock from SHSU youth participating in the WCF livestock auction |
Actions for Objective:
| Action | Target collection of $1750 for 2009 WCF auction 2009 target for funds raised to support the WCF livestock auction will be set to $1750 for SHSU Physical Plant personnel. |
GOAL: University Image And Exposure
| Objective | Department Will Support The University's Annual Fund | |
| The Physical Plant will support the University's Annual Fund by promoting donations from the department Associated Goals: University Image And Exposure |
| Indicator | Department Will Collect $ For Annual Fund The Physical Plant will collect contributions for the University's Annual Fund. |
| Criteria | Department will collect $2500 for Annual Fund The Physical Plant will collect $2500 in support of the University''s Annual Fund. |
| Finding | $4,983 raised by Plant Personnel for Annual Fund The Physical Plant employees raised $4,983 for the 2007-2008 SHSU Annual Fund. The department had a 72% particpation rate. |
Actions for Objective:
| Action | $3,000 target for 2008-2009 SHSU Annual Fund The target contribution by Physical Plant employees for 2008-2009 SHSU Annual Fund will be set at $3,000 |
GOAL: University Image And Exposure
| Objective | Make Improvements To Physical Plant Web Page | |
| The Physical Plant web page will be improved to provide more information of interest to alumni, community, faculty, staff, and students. Associated Goals: University Image And Exposure |
| Indicator | Complete Department Web Updates By Sep 1, 2008 The department will complete at least 3 improvements to the department web page by Sep 1, 2008 |
| Criteria | Department will complete 3 improvements to web page 3 improvements to the department web page will meet criteria for successful update. |
| Finding | Additional Page for "Completed Projects" Provided Historical Information on Finalized Campus Construction An additional page for "Completed Projects" provided historical information on recently finalized campus construction. It also provided more space and organization for the "Construction In Progress" section. |
| Finding | Campus Master Plan Link Provides Easy Access to Latest Developments in the University's Roadmap for Future Growth A link to the Campus Master Plan web site from the Physical Plant web page was added to provide easy access to the latest developments in the universitys roadmap for future growth. |
| Finding | New Web Site Section Entitled "Available Reports" Provided Easy Access to Requested Physical Plant Information A section entitled "Available Reports" on the main web page provides easy access to the Building Liaison List, Department Annual Reports, Fire Marshal Reports, and Energy Conservation Updates. |
| Finding | Timely Updates of Information to Department's Web Page Achieved by Training Employee By training an employee to update the departments web site with the Contribute 4 program, timely updates of information was achieved, especially in the "Facilities Alerts" section. |
Actions for Objective:
| Action | Add Vehicle Fleet Management Information to our Web Site Add an additional page on our web site to provide vehicle fleet management information. |
| Action | Develop Plan to Acquire Updated Construction Photographs on a Regular Basis A plan is needed to aqcuire desired photos for updating construction projects. Construction photos can be uploaded easily, however, getting new photos taken is sometimes delayed due to other work priorities. |
| Action | Review Main Links on Web Site for Consolidation of Information Review the main links on the departments web site for consolidation of information and ease of finding desired facts. |