Judgment of Compliance

Narrative

The Sam Houston State University (SHSU) Student Financial Aid Office regularly audits its financial aid programs as required by federal and state regulations. The State Auditor’s Office is responsible for conducting annual financial aid and federal audits of state agencies and higher education institutions. As part of the State of Texas’ Federal Portion of the Statewide Single Audit, an audit was performed for the year ending August 31, 2006 [1]. This audit was conducted in accordance with the Office of Management and Budget’s (OMB) Circular A-133 as required by federal law [2]. The report resulting from the audit was dated March 07, 2007, and no findings were reported for SHSU [3].

The Office of Student Financial Aid submits federally mandated Fiscal Operations Report and Application to Participate (FISAP) reports annually to the U.S. Department of Education (DOE) detailing Title IV expenditures [4] [5] [6]. FISAPs are used by the DOE when determining initial annual program funding for the institution. For each award year, the University receives e-Campus-Based Statement of Accounts funding authorization from the DOE [7] [8] [9] [10]. In accordance with these statements, authorized federal funds for these programs are withdrawn from the University’s grantee account. The University’s Contracts and Grants Department prepares the draw-down request in the G5 system, and funds are then received electronically [11]. The G5 application replaced the Grant Administration and Payment System (GAPS) in 2007.

Supporting Documentation