SACS Reaffirmation
| Objective | Correspondence Course Grader Evaluations | |
| to put into place a system to evaluate correspondence course graders Associated Goals: Correspondence Students' Satisfaction |
| Indicator | Scantron The department will purchase a scantron machine which will be used to evaluate course graders evaluation forms |
| Criteria | scantron machine The scantron machine will be purchased and implemented beginning of the new Fiscal year 2009 |
| Finding | scanton machine The scantron machine has been approved through HEAF funding. The department is waiting for the availability of funds to purchase the equipment. |
| Action | Scantron Machine Although the machine has not been purchased, it will be purchased in the beginning of the fall academic semester and be ready for use in time for the course grader evaluations at the end of the semester. |
| Objective | Increase Accessibility of Packets | |
| To have enrollment packets ready for shipment to allow students the option for print-based or electronic packets Associated Goals: Correspondence Students' Satisfaction, Timeliness in Enrollment Procedures |
| Indicator | Utilization of Activity Report An activity report within CORR01M is utilized to notify the student that his/her application has been processed. |
| Criteria | Improve Process Time Enrollment applications are processed within one(1) to two(2) business days. |
| Finding | Collaboration with Registrar For SHSU students, applications are evaluated and processed immediately. However, for the non-SHSU students, the process is delayed by up to several days. |
| Action | Collaboration with Registrar A primary and an alternate staff member from the Registrar''s Office will be cross-trained to enter the Correspondence Course students in the database. |
| Objective | Technology Utilization | |
| Increase use of electronic means of communication Associated Goals: Correspondence Students' Satisfaction |
| Indicator | Electronic Activity Report to Students -- CORR01M An activity report within CORR01M will automatically be sent via-email upon completion of requests for extensions, drops, reinstatements, transfers, and final grades. |
| Criteria | Correspondence Course Communication One hundred percent (100%) of communications will be sent to students and faculty via e-mail. |
| Finding | Electronic Activity Report to Students We met the one hundred percent (100%) goal of utilizing the Electronic Activity Report to communicate with faculty and students. However, eight-six percent (86%) of faculty responded by this electronic means of communication. The remaining fourteen (14%) communicated with student record sheets and phone calls. |
| Indicator | Late Lesson Report to Graders -- CORR76RC A late lesson report, CORR76RC, will be generated on a monthly basis to alert course graders of their tardiness in returning lessons. |
| Criteria | Increase in Grader Compliance One hundred percent (100%) of all course graders will comply with the two-week return time frame. |
| Finding | Late Lesson Report to Graders According to our data, fifty-seven percent (57%) of correspondence course graders returned lessons in a timely fashion. |
| Action | Electronic Activity Report to Students We plan to successfully continue with one hundred percent (100%) of communications being sent to students and faculty via e-mail. We will strive to encourage the 14% of faculty that does not utilize this means of communication to do so. |
| Action | Late Lesson Report to Graders Although we did not meet our target, we plan to notify the course graders via e-mail in addition to the Late Lesson Report and stress the importance of timeliness for both the students and for institutional research purposes. |
| Objective | Increase Accessibility of Packets | |
| To have enrollment packets ready for shipment to allow students the option for print-based or electronic packets Associated Goals: Correspondence Students' Satisfaction, Timeliness in Enrollment Procedures |
| Indicator | Utilization of Activity Report An activity report within CORR01M is utilized to notify the student that his/her application has been processed. |
| Criteria | Improve Process Time Enrollment applications are processed within one(1) to two(2) business days. |
| Finding | Collaboration with Registrar For SHSU students, applications are evaluated and processed immediately. However, for the non-SHSU students, the process is delayed by up to several days. |
| Action | Collaboration with Registrar A primary and an alternate staff member from the Registrar''s Office will be cross-trained to enter the Correspondence Course students in the database. |