SACS Reaffirmation
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Assessment : 2007 - 2008 : Administrative Support :
Computer Science, Department of
6 Goals 13 Objectives 9 Indicators 14 Criteria 14 Findings 14 Actions
GOAL: Assessment
| Objective | Assessment | |
| The department will establish and implement assessment procedures to provide performance information across all aspects of departmental and programmatic activity. Associated Goals: Assessment, Curriculum Planning, Enrollment Growth, Faculty Development, Program Stability, Student Advisement |
| Indicator | OATDB Records THe on line assessment tracking database maintains records on all assessment activities. |
| Criteria | Assessment The department will maintain assessment records on all programs and units within its purview |
| Finding | Assessment The department achieved partial success in managing assessment processes through OATDb. |
Actions for Objective:
| Action | Assessment The department needs to complete the implementation of the alumni survey and establish an external review panel to feed more professionally oriented data into the curriculum planning mechanism. |
GOAL: Assessment
| Objective | Budget | |
| The department will establish, in consultation with the faculty, a budget that meets the requirements of the strategic planning process. Associated Goals: Assessment, Faculty Development, Program Stability |
| Indicator | Budget Request  |
| Criteria | Budget Planning Documentation The department chair will submit a draft budget request to the February department meeting for review and to the Dean by March 1. |
| Finding | Budget Planning THe appropriate budget planning was presented to the department in the February department meeting and subsequently submitted to the Deans office by March 1. The criterion for success has been met. No further action is required this year. The department will continue to monitor compliance. |
Actions for Objective:
| Action | Budget Planning THe criterion for success in Budget planning were met. No further action required this year. The department will continue to monitor compliance in budget planning |
GOAL: Assessment
| Objective | Student Advisement | |
| The faculty will provide competent, timely and accurate advisement information to existing students Associated Goals: Assessment, Student Advisement |
| Indicator | Advisement Logs |
| Criteria | Advisement Records The departmental office will maintain up-to-date records of all official advisement sessions and have those records available for on-site review. |
| Finding | Advisement records Advisement records for the department are stored electronically and can be retrieved through the student advising update program on the Nell system |
Actions for Objective:
| Action | Advisement Records Advisement records are available on demand. The department needs to design and implement a mechanism for periodic review of advisement for quality control purposes |
GOAL: Curriculum Planning
| Objective | Assessment | |
| The department will establish and implement assessment procedures to provide performance information across all aspects of departmental and programmatic activity. Associated Goals: Assessment, Curriculum Planning, Enrollment Growth, Faculty Development, Program Stability, Student Advisement |
| Indicator | OATDB Records THe on line assessment tracking database maintains records on all assessment activities. |
| Criteria | Assessment The department will maintain assessment records on all programs and units within its purview |
| Finding | Assessment The department achieved partial success in managing assessment processes through OATDb. |
Actions for Objective:
| Action | Assessment The department needs to complete the implementation of the alumni survey and establish an external review panel to feed more professionally oriented data into the curriculum planning mechanism. |
GOAL: Curriculum Planning
| Objective | Curriculum Planning Committees | |
| The department will establish appropriate committee structures and protocols to maintain high quality and up-to-date curriculum offerings. Associated Goals: Curriculum Planning |
| Indicator | Curriculum Committee Minutes |
| Criteria | Closing the Loops The undergraduate and graduate curriculum committees will perform an analysis of assessment data in their first meeting of the academic year to set the agenda for curriculum changes. |
| Finding | Closing the loops This is the first year of coherent curriculum planning assessment data gathering. The data will be reviewed in the first meeting of the undergraduate curriculum committee/ |
| Criteria | Curriculum Committee Records The departmental office will maintain up-to-date records of all curriculum committee minutes and make those records available for on-site review. |
| Finding | Curriculum Committee Records The undergraduate and graduate curriculum committees documented their deliberations with minutes. The minutes are available in the departmental offices. |
| Criteria | Curriculum Planning The department will operate formal committees to review the undergraduate and graduate degree programs and feed assessment data into program changes and improvements. |
| Finding | Curriculum Planning Records The department maintained active curriculum committees for both undergraduate and graduate programs in 2007/8 |
Actions for Objective:
| Action | Closing the Loops The department chair should monitor the review of assessment data in the first curriculum meetings of the new academic year to ensure the closing hte loops occurs in a formal setting. |
| Action | Curriculum Committee Records The curriculum committee records are on file as required. No further action required |
| Action | Curriculum Planning Records No action required. |
GOAL: Enrollment Growth
| Objective | Advertising | |
| The department will develop tools and procedures for effectively communicating program information to potential students and their parents Associated Goals: Enrollment Growth, Program Stability |
| Indicator | Catalog Copy |
| Criteria | Catalog Copy The appropriate curriculum committee will perform an annual review of catalog descriptions for each program within its purview and submit changes to the department chair for approval. |
| Finding | Advertising Review The department updated the following documents; undergraduate catalog copy, graduate catalog copy, Saturday at Sam documentation, CS undergraduate program trifold flyer, graduate program trifold flyer, graduate program poster, departmental web site. |
| Finding | Catalog copy The Undergraduate catalog copy for the period 2008-2010 was reviewed and changes made as appropriate. Additional courses include CTE 233 Multimedia Technologies, CTE 333 Web Technologies, DF 470 Special Topics. |
Actions for Objective:
| Action | Advertising material review The criterion for success was met. tHe advertising review process is continuous and will be maintained for the next year. |
| Action | Catalog Copy Procedures are functioning as required. |
GOAL: Enrollment Growth
| Objective | Assessment | |
| The department will establish and implement assessment procedures to provide performance information across all aspects of departmental and programmatic activity. Associated Goals: Assessment, Curriculum Planning, Enrollment Growth, Faculty Development, Program Stability, Student Advisement |
| Indicator | OATDB Records THe on line assessment tracking database maintains records on all assessment activities. |
| Criteria | Assessment The department will maintain assessment records on all programs and units within its purview |
| Finding | Assessment The department achieved partial success in managing assessment processes through OATDb. |
Actions for Objective:
| Action | Assessment The department needs to complete the implementation of the alumni survey and establish an external review panel to feed more professionally oriented data into the curriculum planning mechanism. |
GOAL: Enrollment Growth
| Objective | Public Relations | |
| THe department will provide timely and effective communication of activities to internal and external agencies. Associated Goals: Enrollment Growth, Program Stability |
| Indicator | Advertising Materials Review |
| Criteria | Advertising Materials Review The department will review and update advertising materials for each of its programs on an annual basis |
| Finding | Public Relations The department maintained a departmental web site and a web site for the Center of excellence in Digital Forensics. In addition the department provided bi-weekly updates in department Chair''s meetings and ad hoc notices to the department of Public Relations. However, there were no organized monthly reports issued as required by the Criterion for success. |
| Criteria | Recruitment The department will provide on-lie, postal and in-person information to prospective students |
| Finding | Recruitment The department was involved in two face-to-face recruitment efforts and provided on-line resources through the departmental web site to support recruitment. However, there is insufficient attention paid to both electronic and paper, mass mail outs or in-school visits by faculty to support recruitment. |
Actions for Objective:
| Action | Public Relations The department will initiate a monthly request for information to all faculty and students requesting updates on activities for submission to internal and external agencies. This will be implemented by email and as a standing agenda item in the departmental meetings. |
GOAL: Enrollment Growth
| Objective | Recruitment | |
| The department will provide timely and accurate information regarding programmatic offerings and entrance requirements to prospective students. Associated Goals: Enrollment Growth, Program Stability |
Actions for Objective:
| Action | Recruitment The department needs to allocate responsibility for off-site recruit to a single faculty member and to provide the time and fiscal resources to allow for the development of a high school and JC -based recruitment effort. |
GOAL: Faculty Development
| Objective | Assessment | |
| The department will establish and implement assessment procedures to provide performance information across all aspects of departmental and programmatic activity. Associated Goals: Assessment, Curriculum Planning, Enrollment Growth, Faculty Development, Program Stability, Student Advisement |
| Indicator | OATDB Records THe on line assessment tracking database maintains records on all assessment activities. |
| Criteria | Assessment The department will maintain assessment records on all programs and units within its purview |
| Finding | Assessment The department achieved partial success in managing assessment processes through OATDb. |
Actions for Objective:
| Action | Assessment The department needs to complete the implementation of the alumni survey and establish an external review panel to feed more professionally oriented data into the curriculum planning mechanism. |
GOAL: Faculty Development
| Objective | Budget | |
| The department will establish, in consultation with the faculty, a budget that meets the requirements of the strategic planning process. Associated Goals: Assessment, Faculty Development, Program Stability |
| Indicator | Budget Request |
| Criteria | Budget Planning Documentation The department chair will submit a draft budget request to the February department meeting for review and to the Dean by March 1. |
| Finding | Budget Planning THe appropriate budget planning was presented to the department in the February department meeting and subsequently submitted to the Deans office by March 1. The criterion for success has been met. No further action is required this year. The department will continue to monitor compliance. |
Actions for Objective:
| Action | Budget Planning THe criterion for success in Budget planning were met. No further action required this year. The department will continue to monitor compliance in budget planning |
GOAL: Faculty Development
| Objective | Faculty Performance Review | |
| The department will provide university, College and departmental level policy documentation identifying acceptable faculty performance standards and the procedures by which performance is evaluated. Associated Goals: Faculty Development |
| Indicator | Faculty Review Portfolios |
| Criteria | Faculty Performance review The department will explicitly identify the professional expectations of faculty and staff and conduct an annual performance review of each member of the department. |
| Finding | Faculty Performance Review The department performed a transparent and comprehensive performance review of faculty and staff in accordance with university policy and policy ad procedure identified in the Departmental Promotion and Tenure Documentation (on file in the departmental office). The performance review documentation is on file in the departmental office. In addition, one-on-one interviews with all faculty and staff were scheduled and faculty were provided with summary reviews which were signed by both department chair and the faculty member in question and are on file in the departmental offices. Summaries of the performance review results were submitted to the Dean''s office in a timely manner. |
Actions for Objective:
| Action | Faculty Performance Review Faculty Performance review was conducted in accordance with university and departmental policy. No changes to current procedure are required. |
GOAL: Faculty Development
| Objective | Resource Allocation - Physical Resources | |
| The department will provide the necessary office, classroom and laboratory space and equipment to meet the needs of both faculty and students Associated Goals: Faculty Development, Program Stability |
Actions for Objective:
This objective has no actions associated with it.
GOAL: Faculty Development
| Objective | Resource Allocation - Travel | |
| The department will allocate fiscal resources to meet faculty conference and professional development attendance. Associated Goals: Faculty Development, Program Stability |
Actions for Objective:
| Action | Resource Allocation - Travel The criterion for success has been met. However, the department needs to examine whether or not a higher standard for allocation for conference attendance should be utilized in future and whether or not the university is providing sufficient funds to allow for the appropriate support t faculty. |
GOAL: Program Stability
| Objective | Advertising | |
| The department will develop tools and procedures for effectively communicating program information to potential students and their parents Associated Goals: Enrollment Growth, Program Stability |
| Indicator | Catalog Copy |
| Criteria | Catalog Copy The appropriate curriculum committee will perform an annual review of catalog descriptions for each program within its purview and submit changes to the department chair for approval. |
| Finding | Advertising Review The department updated the following documents; undergraduate catalog copy, graduate catalog copy, Saturday at Sam documentation, CS undergraduate program trifold flyer, graduate program trifold flyer, graduate program poster, departmental web site. |
| Finding | Catalog copy The Undergraduate catalog copy for the period 2008-2010 was reviewed and changes made as appropriate. Additional courses include CTE 233 Multimedia Technologies, CTE 333 Web Technologies, DF 470 Special Topics. |
Actions for Objective:
| Action | Advertising material review The criterion for success was met. tHe advertising review process is continuous and will be maintained for the next year. |
| Action | Catalog Copy Procedures are functioning as required. |
GOAL: Program Stability
| Objective | Assessment | |
| The department will establish and implement assessment procedures to provide performance information across all aspects of departmental and programmatic activity. Associated Goals: Assessment, Curriculum Planning, Enrollment Growth, Faculty Development, Program Stability, Student Advisement |
| Indicator | OATDB Records THe on line assessment tracking database maintains records on all assessment activities. |
| Criteria | Assessment The department will maintain assessment records on all programs and units within its purview |
| Finding | Assessment The department achieved partial success in managing assessment processes through OATDb. |
Actions for Objective:
| Action | Assessment The department needs to complete the implementation of the alumni survey and establish an external review panel to feed more professionally oriented data into the curriculum planning mechanism. |
GOAL: Program Stability
| Objective | Budget | |
| The department will establish, in consultation with the faculty, a budget that meets the requirements of the strategic planning process. Associated Goals: Assessment, Faculty Development, Program Stability |
| Indicator | Budget Request |
| Criteria | Budget Planning Documentation The department chair will submit a draft budget request to the February department meeting for review and to the Dean by March 1. |
| Finding | Budget Planning THe appropriate budget planning was presented to the department in the February department meeting and subsequently submitted to the Deans office by March 1. The criterion for success has been met. No further action is required this year. The department will continue to monitor compliance. |
Actions for Objective:
| Action | Budget Planning THe criterion for success in Budget planning were met. No further action required this year. The department will continue to monitor compliance in budget planning |
GOAL: Program Stability
| Objective | Public Relations | |
| THe department will provide timely and effective communication of activities to internal and external agencies. Associated Goals: Enrollment Growth, Program Stability |
| Indicator | Advertising Materials Review |
| Criteria | Advertising Materials Review The department will review and update advertising materials for each of its programs on an annual basis |
| Finding | Public Relations The department maintained a departmental web site and a web site for the Center of excellence in Digital Forensics. In addition the department provided bi-weekly updates in department Chair''s meetings and ad hoc notices to the department of Public Relations. However, there were no organized monthly reports issued as required by the Criterion for success. |
| Criteria | Recruitment The department will provide on-lie, postal and in-person information to prospective students |
| Finding | Recruitment The department was involved in two face-to-face recruitment efforts and provided on-line resources through the departmental web site to support recruitment. However, there is insufficient attention paid to both electronic and paper, mass mail outs or in-school visits by faculty to support recruitment. |
Actions for Objective:
| Action | Public Relations The department will initiate a monthly request for information to all faculty and students requesting updates on activities for submission to internal and external agencies. This will be implemented by email and as a standing agenda item in the departmental meetings. |
GOAL: Program Stability
| Objective | Recruitment | |
| The department will provide timely and accurate information regarding programmatic offerings and entrance requirements to prospective students. Associated Goals: Enrollment Growth, Program Stability |
Actions for Objective:
| Action | Recruitment The department needs to allocate responsibility for off-site recruit to a single faculty member and to provide the time and fiscal resources to allow for the development of a high school and JC -based recruitment effort. |
GOAL: Program Stability
| Objective | Resource Allocation - Faculty & Staff | |
| The department will provide appropriately qualified faculty and staff to meet the needs of the department and its programs. Associated Goals: Program Stability |
Actions for Objective:
| Action | Resource Allocation - Faculty and staff The department needs to recruit an additional faculty member to fill the available positions. The department needs urgently to employ a Network Administrator to manage the equipment and laboratory space in use by the department. |
GOAL: Program Stability
| Objective | Resource Allocation - Physical Resources | |
| The department will provide the necessary office, classroom and laboratory space and equipment to meet the needs of both faculty and students Associated Goals: Faculty Development, Program Stability |
Actions for Objective:
This objective has no actions associated with it.
GOAL: Program Stability
| Objective | Resource Allocation - Travel | |
| The department will allocate fiscal resources to meet faculty conference and professional development attendance. Associated Goals: Faculty Development, Program Stability |
Actions for Objective:
| Action | Resource Allocation - Travel The criterion for success has been met. However, the department needs to examine whether or not a higher standard for allocation for conference attendance should be utilized in future and whether or not the university is providing sufficient funds to allow for the appropriate support t faculty. |
GOAL: Program Stability
| Objective | Staff Performance Review | |
| The department will perform a transparent and comprehensive review of staff performance on an annual basis. Associated Goals: Program Stability |
Actions for Objective:
This objective has no actions associated with it.
GOAL: Program Stability
| Objective | Strategic Planning | |
| The department will establish a strategic planning process identifying departmental strengths, weaknesses, opportunities and threats. Associated Goals: Program Stability |
| Indicator | Annual Strategic Plan |
| Criteria | Strategic Planning Document The department chair will present a strategic planning document to the February department meeting |
| Finding | Strategic Planning Document THe department prepared a strategic planning document for the 2009-2011 period |
| Indicator | Department Meeting Minutes |
| Criteria | Public Relations THe department will collect summaries of activities from faculty and students and submit a monthly public relations update to the Public Relations department and to the departmental web master |
| Criteria | Resource Allocation -Travel The department will provide resources to all tenured and tenure track to allow for attendance to at least one International or two national level conferences. |
| Finding | Resource Allocation-Travel Departmental minutes indicate that all tenured and tenure track faculty who requested to do so, attended at least one international or two national level conferences. A total of 22 trips were organized and all tenured or tenure track faculty who requested travel funds were supported. In addition, travel for two Instructors and one visiting Assistant professor wee also supported. |
| Criteria | Resource allocation - Faculty and Staff The department will recruit and allocate appropriately qualified and skilled faculty to meet the scheduled demands of all degree programs and the administrative and technical staff to support the physical resources required. |
| Finding | Resource allocation - Faculty and Staff Existing faculty were allocated in accordance with their qualification. The department was successful in recruiting two of three available positions during this year but remain with an open position unfilled by a successful candidate. Administrative staff resources were appropriate to needs but there is a significant lack of technical support available |
Actions for Objective:
| Action | Strategic Planning The criterion for success in strategic planning was met. No further action required. |
GOAL: Student Advisement
| Objective | Assessment | |
| The department will establish and implement assessment procedures to provide performance information across all aspects of departmental and programmatic activity. Associated Goals: Assessment, Curriculum Planning, Enrollment Growth, Faculty Development, Program Stability, Student Advisement |
| Indicator | OATDB Records THe on line assessment tracking database maintains records on all assessment activities. |
| Criteria | Assessment The department will maintain assessment records on all programs and units within its purview |
| Finding | Assessment The department achieved partial success in managing assessment processes through OATDb. |
Actions for Objective:
| Action | Assessment The department needs to complete the implementation of the alumni survey and establish an external review panel to feed more professionally oriented data into the curriculum planning mechanism. |
GOAL: Student Advisement
| Objective | Student Advisement | |
| The faculty will provide competent, timely and accurate advisement information to existing students Associated Goals: Assessment, Student Advisement |
| Indicator | Advisement Logs |
| Criteria | Advisement Records The departmental office will maintain up-to-date records of all official advisement sessions and have those records available for on-site review. |
| Finding | Advisement records Advisement records for the department are stored electronically and can be retrieved through the student advising update program on the Nell system |
Actions for Objective:
| Action | Advisement Records Advisement records are available on demand. The department needs to design and implement a mechanism for periodic review of advisement for quality control purposes |