SACS Reaffirmation
| Objective | Communication With Counselors | |
| Improve communications with high school and community college counselors. Associated Goals: Closing the Gaps |
| Indicator | Counselor Training Provide counselor training on and off campus. |
| Criteria | Community College Counselor Conference If we provide counselor training for community college counselor''''s, communication will improve. |
| Finding | Community College Conference SHSU hosts a community college counselor conference in the spring with 27 community college counselors attending. |
| Criteria | High School Counselor Conference If we provide counselor training for high school counselors, communication will improve. |
| Finding | High School Conference SHSU will host a high school counselor conference in the fall with 27 high school counselors attending. |
| Action | Community College Conferences These conferences provide current useful information to the community college counselors and will continue to be hosted. |
| Action | Expand Counselor Contact SHSU will expand counselor contact with high school counselors by providing on-line access. |
| Action | High School Conferences These conferences provide current information to high school counselors and will continue to be hosted. |
| Objective | Community College Partnerships | |
| Develop effective partnerships with community colleges that improve institutional efficiency, simplify the transfer process and help attract a larger number of qualified transfer students. Associated Goals: Closing the Gaps |
| Indicator | Establish And Maintain Articulation Agreements Establish and maintain articulation agreements with community colleges. |
| Criteria | Articulation Agreements If we establish and maintain articulation agreements with community colleges, we can attract larger numbers of qualified transfer students. |
| Finding | Articulation Agreements Signed In 2005, SHSU had signed 9 articulation agreements with community colleges. |
| Finding | Articulation Staffing SHSU has one person assigned to developing and maintaining articulation agreements with community colleges. This person communicates with community colleges weekly. |
| Indicator | Joint Admissions/Reverse Transfer Establish and maintain joint admission/reverse transfer agreements with community colleges. |
| Criteria | Joint Admission/Reverse Transfer Agreements If we establish and maintain joint admission and reverse transfer agreements with community colleges, we can attract larger numbers of qualified transfer students. |
| Finding | Joint Admission/Reverse Transfer Staffing SHSU has one person assigned to developing joing admission/reverse transfer agreement with community college. |
| Action | Develop Articulation Agreements SHSU will continue developing articulation agreements with community colleges to ease the transfer process. |
| Action | Work with Community College Personnel SHSU will work with the community college personnel to transfer information to grant transferrable credit. |
| Objective | Expand Recruitment | |
| Expand recruitment activities in Texas, including the establishment of regional offices in Dallas-Ft. Worth and Houston. Associated Goals: Closing the Gaps |
| Indicator | Funding For Admission Counselor Positions Receive funds for Admission Counselor positions. |
| Criteria | Hiring of regional recruiters If the funds are received, the hiring of regional recruiters can be accomplished. |
| Finding | Dallas/Fort Worth Regional Recruiter SHSU has one regional recruiter in the Dallas/Fort Worth area to recruit prospective students to SHSU. |
| Action | Hiring More Regional Recruiters SHSU will continue working on hiring regional recruiters in the areas of Houston and San Antonio/Austin areas. |
| Objective | Prospect And Applicant Pools | |
| Increase the size and quality of the prospect and applicant pools. Associated Goals: Closing the Gaps |
| Indicator | Prospect And Applicant Yield Rates Improve the yield rates for prospect and applicants. |
| Criteria | Accepted Student Yield Rate If the accepted pool increases with improved academic profiles, the enrolled student yield should increase. |
| Finding | Accepted to Enrolled Yield Rate The yield rate for accepted to enrolled student is 43%. |
| Criteria | Applicant Yield Rate If the applicant pool increases with improved academic profiles, the accepted yield should increase. |
| Action | Monitor Rates SHSU will continue to monitor the rates and implement programs appropriate to improving these rates. |
| Objective | Recruit And Retain | |
| Increase the academic profile, diversity and academic performance of the freshman and transfer class. Associated Goals: Closing the Gaps |
| Indicator | First-year Retention Increase the first-year retention rates by one point. |
| Criteria | Retention Rates If the academic performance of the freshmen and transfer class improve, it should increase the first year retention rate. |
| Finding | First Year Retention Rate The first year retention rate for Fall 2005-Fall 2006 was 73%. |
| Indicator | Increase Average SAT Scores Increase the entering SAT scores for admissions to 1040. |
| Criteria | Average SAT Score If the average SAT scores increase, it should increase the academic profile of the entering cohort. |
| Finding | SAT Average The SAT average of 1031 did not meet the goal of 1040. |
| Indicator | Increase Graduation Rate Increase the six-year graduation rate for full-time freshmen by 1%. |
| Criteria | Graduation Rates If the academic performance of the freshmen and transfer class improve, it should eventually increase graduation rates. |
| Finding | Six-Year Graduation Rate The six-year graduation rate for full-time beginning freshmen was 44%. |
| Indicator | Increased Diversity Of Students Increase the number of students enrolled in each ethnic classification with overall enrollment increase of 2%. |
| Criteria | Ethnic Enrollment If the enrolllment increases overall, it should result in an increase in each ethnic group''s enrollment. Hispanic enrollment increase by 4%, Black student enrollment by 4%. |
| Finding | Enrollment Increase In Fall 2006 the enrollment was 15,935. This represents a 4.0% increase over the fall 2005 figure of 15,357. The Hispanic student enrollment increased 10% and the black student enrollment increased 4%. |
| Action | Monitor Rates and Plan SHSU will continue to monitor each rate and plan programs according to need. |
| Objective | Recruitment Opportunity Expansion | |
| Create new recruitment programs for middle school, junior high and high school students through grant programs. Associated Goals: Closing the Gaps |
| Indicator | Student Teacher Opportunities Opportunity to train student teachers to provide public education students with "Closing the Gaps" material. |
| Criteria | Provide CTG Materials If we provide "CTG" materials to student teachers in public education to provide to students, the college going culture will improve. |
| Finding | Meetings to Plan Outreach Efforts Meetings were held to plan the outreach efforts. |
| Indicator | TG Grant Proposal For Go Center Submit proposal for grant money for mobile GO center from TG. |
| Criteria | GO Center Approval If the grant proposal is approved, new recruitment programs can be implemented. |
| Finding | Pioneer Foundation Grant The Pioneer Foundation grant was approved for the purchase of the truck and trailer. |
| Finding | TG Grant Approval The TG grant was approved for the Go Center activities for 07-08. |
| Action | Student Teacher Involvement SHSU plans to expand the student teacher involvement with recruitment materials. |
| Objective | Publications | |
| Develop and maintain divisional publications, websites, and other communication means that promote the university's image and have a common look and feel. Associated Goals: Marketing |
| Indicator | Common Look And Feel Of Publications Work with the Director of Marketing to insure that all major divisional publications have a common look and feel. |
| Criteria | Common Look and Feel of Publications If we collaborate with other departments in the division, it should create a common image of the university. |
| Finding | Undergraduate Admissions began "Common" Look The Undergraduate Admissions office began the "common" look of recruitment publications. |
| Action | Modify Publications SHSU will continue to modify the publications to create a common image of the University. |
| Objective | Website Development | |
| Develop effective websites for each departments. Associated Goals: Marketing |
| Indicator | Coordinated Websites Redesign departmental websites to coordinate with university image and current information. |
| Criteria | Departmental Websites If we redesign departmental websites, it should result in effective, informative websites for parents, students, faculty, and staff. |
| Finding | Committee Formed to Discuss Publications A committee was formed to discuss and plan the "common" look and information to provide. |
| Indicator | VPEM Website Maintain the website for Vice President for Enrollment Management. |
| Criteria | VPEM Website If we maintain the Vice President for Enrollment Management''s website, it should result in current information for parents, students, faculty, and staff. |
| Finding | VPEM Website The VPEM website has been maintained with current, useful information. |
| Action | Monitor Progress of New Websites The VP for Enrollment Management will monitor the progress of newly created websites in the division. |
| Objective | Communication And Planning | |
| Insure effective communication and planning throughout the enrollment management process. Associated Goals: Program Development |
| Indicator | Meetings Hold regular directors' meetings, VP of Enrollment Management meetings with Academic Affairs, Impact Meetings to plan and execute the University's and Division's strategic objectives. |
| Criteria | Impact Meetings If the Enrollment Management division directors meet with other divisions on campus, the strategic objective can be met. |
| Criteria | Meeting with Academic Affairs If the VPEM meets with the Academic Affairs Associate Vice Presidents, the strategic objective can be met. |
| Finding | Weekly Meetings with Academic Affairs During the academic 2005-06 year, the VP of Enrollment Management had weekly meetings with the Office of Academic Affairs. |
| Criteria | Regular Meetings Result in Meeting Objectives If the Vice President holds regular directors'''' meetings, the division''''s strategic objectives should be met. |
| Finding | Director Meetings During the academic 2005-06 year, the VP of Enrollment Management had bi-weekly meetings with directors of division. |
| Finding | Planning Impact Meetings During the academic 05-06 year, the specific directors from Enrollment Management had monthly meetings with personnel from finance, financial aid, registrar''s office, and computer services. |
| Indicator | One-on-One Meetings Hold one-on-one bi-weekly meetings with each director to provide an overview of collaborative activities, updates from administration, reports and department activities to insure that communication lines are open. |
| Criteria | One-on-One Task Agendas If the Vice President holds bi-weekly meetings with each director, the Vice President will have the most current inofrmation of each department to be knowledgeable outside the division. |
| Finding | Bi-Weekly One-on-One Meetings During (05-06) (06-07) the VP fo Enrollment Management had bi-weekly meetings with each director one-on-one. |
| Action | Continue Meetings Continue scheduled meetings with listed group(s) for efficiency. |
| Action | Continue Meetings Continue scheduled meetings with listed group(s) for efficiency. |
| Action | Continue Meetings Continue scheduled meetings with listed group(s) for efficiency. |
| Action | Continue Scheduled Meetings Continue scheduled meetings with listed group(s) for efficiency. |
| Objective | Employee Development | |
| Employees will demonstrate effective communication and knowledge/expertise of their area. Associated Goals: Program Development |
| Indicator | Admission Counselor Training Continue on-campus training for Admission Counselors to stay up to date with current programs, scholarships, and opportunities for recruitment efforts. |
| Criteria | Yearly Training for Admissions Counselors If admissions counselors are trained each year, students may not have to contact campus for unanswered questions. |
| Finding | Admissions Counselors Trained In Fall 2005 and Fall 2006, all admission counselors were trained. |
| Indicator | Employee Retention All departments will retain employees by insuring appropriate technical and professional development support. |
| Criteria | Procedure Manuals Each department has current procedure manuals either in a paper or on-line version for the processes in that specific office. |
| Finding | Procedure Manuals In 2005-2006 three of the six Enrollment Management departments had written procedure manuals. In 2006-2007 four of the six Enrollment Management departments had written procedure manuals. |
| Indicator | Highly Qualified Candidates All departments will improve recruitment efforts to insure that every search produces a highly qualified pool of candidates. |
| Criteria | Job Descriptions and Qualilfications The job descriptions held in the Human Resources office list the required and optional job qualifications for applicants. |
| Finding | Current Job Descriptions The job descriptions for the positions in the Enrollment Management division are current. |
| Indicator | Organizational Charts Current organizational charts will be maintained. |
| Criteria | Organizational Chart If the organizational chart is up to date, it will show the current structure of the division. |
| Finding | Organization Chart In 2005-06 the organization chart was up-to-date with no changes from the previous year. In 2006-07 the organization chart was modified to add the Assistant Vice President position and direct reports. |
| Action | All Departments Have Procedure Manuals All Enrollment Management departments will have procedure manuals. |
| Action | Continue Training Each Year Staff will continue to be trained each year. |
| Action | Updated Organizational Charts As changes are made within the division, the organizational chart will be updated. |
| Objective | Staff Development | |
| Implement a program of regular professional development for all staff. Associated Goals: Program Development |
| Indicator | Yearly Professional Development Opportunities All employees will be offered at least one professional development opportunity (on or off campus) each year. |
| Criteria | On Campus Professional Organizational Opportunities Each employee in the division is approved to attend professional development on-campus. |
| Finding | Annual Professional Development Of the 100+ employees in the division, each was provided opportunity for annual professional development. |
| Criteria | Professional Organizational Memberships Each department has membership to a professional organization related to their field to attend conferences and/or receive up-to-date information. |
| Finding | Off Campus Professional Development 75 Enrollment Management employees attended an off-campus professional development event (based on job duties some employees may attend more than one event). |
| Action | Attend More Professional Development Events As budget and scheudling allow, employees will be able to attend more professional development opportunities. |
| Action | Professional Development Opportunities The directors in Enrollment Management will continue to provide information to direct reports for professional development opportunities. |
| Objective | Staff Performance Evaluation | |
| Provide effective methods for evaluating staff performance. Associated Goals: Program Development |
| Indicator | Annual Performance Evaluation All employees will have an annual performance evaluation with their supervisor. |
| Criteria | Employee Performance Reviews If thre are areas of concern to be correcected, the supervisor can use the performance review for writtend ocumentation, encouragement,and correction. |
| Finding | Evaluation of Staff Directly Reporting to VP In Fall 2005, all directly reporting staff in the VPEM office were evaluated. |
| Criteria | Supervisor/Director Evaluation If there are areas of concern to be corrected, the Vice President can use the performance review for written documentation, encouragement, and correction. |
| Action | Internal Evaluation Process The VP for Enrollment Management will continue to use the internal evaluation process. |
| Objective | Accuracy | |
| Ensure accuracy of the reports. Associated Goals: Regulation Compliance |
| Indicator | Consult Institutional Research Work with Institutional Research, Computer Services, and other campus departments to insure accuracy. |
| Criteria | Workorder System Workorder System--If we work with Institutional Research, Computer Services and other entities for reporting, it should result in the timely observation of reports and deadlines. |
| Finding | EM Departments Use Work Order System The Enrollment Management departments use the workorder system for new, updated, or changed data elements for reports. When the workorder system is used the timeliness of reporting is improved. |
| Indicator | Periodic Audits Conduct periodic audits of each department. |
| Criteria | Audit Schedule If we are audited on a periodic basis, it should result in the accuracy of the reports. |
| Finding | Audits In 2005-2006, New Student Orientation was audited by Internal Audit. Also Enrollment Reporting by Texas Public Universities and Health Institutions was audited in 2005. |
| Finding | Completed Audits The following departments in Enrollment Management were auditied in 2005-06: |
| Action | Department Submitted for Audit The Division of Enrollment Management will continue to submit departments for periodic audit review. |
| Action | Review of Data Definitions The Enrollment Management Division will begin to review data definitions within the departments to also improve accuracy. |
| Objective | Reporting Procedures | |
| Ensure the accuracy and timeliness of state, federal and organizational reporting. Associated Goals: Regulation Compliance |
| Indicator | Calendar Of Reporting Functions Develop a calendar of all reporting functions. |
| Criteria | Calendar for Reporting If we develop a calendar for state, federal, and organizational reporting, it should result in accuracy and timeliness of reporting. |
| Finding | Calendar of Reporting Timelines Each department has a calendar of reporting timelines. |
| Action | Consolidated Calendar The Enrollment Management departments should move toward a consolidated calendar for the division''s reporting deadlines. |
| Objective | Orientation | |
| Maintain summer orientation program for freshmen and transfer students, parents. Associated Goals: Retention Efforts |
| Indicator | Summer Orientation For Students And Parents Maintain summer orientation program for freshmen and transfer students. |
| Criteria | Orientation Dates and Schedule If we maintain summer orientation programs, we improve the effectiveness of the college transition for all incoming students. |
| Finding | Non Mandatory Orientation For Summer 2005, new student orientation was not mandatory. |
| Action | Orientation Planning The 2006 orientation planning will include creating a mandatory policy. |
| Objective | Programming For Articulation Agreements | |
| Maintain programming for articulation agreements with Community Colleges for transfer and reverse transfer programs. Associated Goals: Technological Advancement |
| Action | Continue Articulation Agreements SHSU will continue to provide articulation agreements to Texas community colleges. |
| Objective | Technological Advancement | |
| Invest in technology to enhance divisional efficiency and service. Associated Goals: Technological Advancement |
| Indicator | Conversion To Banner Prepare for the conversion from SCT Plus to Banner. |
| Criteria | Preparation for converstion from SCT Plus to Banner A training schedule must be established to facilitate the successful conversation from SCT Plus to Banner. |
| Finding | Conversation Schedule Because the conversion is not scheduled until Fall 2008, a schedule has not been completed. |
| Indicator | Course Scheduling Improve course scheduling software. |
| Criteria | Scheduling Software If we improve the course scheduling software, it should result in enhanced technological improvements in Enrollment Management. |
| Finding | Ad Astra Purchase In 2005-06 the Ad Astra scheduling software was purchased. |
| Indicator | Degree Audit Software Convert from PACE degree audit software to DARS |
| Criteria | DARS If we convert the PACE degree audit software to DARS, it should result in enhanced technological improvements in Enrollment Management. |
| Finding | DARS Conversion The Registrar''s Office continued to work on converting the degree plans into DARS. |
| Indicator | Document Imaging Implement and maintain a document imaging system. |
| Criteria | Departments with Imaging If we implement and maintain a document imaging system, it should result in enhanced technological improvements in Enrollment Management. |
| Finding | Document Imaging Committee A document imagining committee was formed for Enrollment Management, and scanners were purchased. |
| Indicator | Formal Analysis Of Student Financial Aid Conduct a formal analysis of our financial aid programs and recommend changes in present programs and awarding practices. |
| Criteria | Banner Conversion If analysis and recommendations are followed, Financial Aid should convert from SCT Plus to Banner to help with processes and awarding. |
| Finding | Consortium Agreement with Banner A consortium agreement was signed with Banner as to the conversion. |
| Indicator | Recruitment Software Implement a web-based recruitment software package. |
| Criteria | Recruitment information from E-Connect If we implement a web-based recruitment software package, it should result in enhanced technological improvements in Enrollment Management. |
| Finding | Pilot of Hobson's Software The Hobson''s Software was piloted this year. |
| Indicator | Scholarship Software Implement scholarship software, Scholar X. |
| Criteria | Scholar X If we implement Scholar X for stuent scholarships, it should result in enhanced technological improvements in Enrollment Management. |
| Finding | Scholar X Implementation The Scholar X software has not been implemented in all colleges on campus. |
| Indicator | Student Assessment Software Implement Academic Coach, student assessment of career choice, learning style, and interests. |
| Criteria | Academic Coach If we implement Academic Coach for student assessment of career choice, learning style, and interests, it should result in enhanced technological improvements in Enrollment Management. |
| Finding | Pilot Program for Academic Coach The pilot program for Academic Coach was successful in ________ of students taking Academic Coach. |
| Action | Associate Deans' Review The Associate Deans will review this information with the appropriate Deans. |
| Action | Conversion Schedule The conversion schedule will be completed in 2007. |
| Action | Event Management and Graduation Planner Once implemented, SHSU will move to the more advanced modules of Ad Astra--event planning and graduation planner. |
| Action | Hobson's Software Utilized The Hobson''s software will be used with all prospective students. |
| Action | Pilot Program A pilot program will be used to see how the legacy document imaging system works in the offices. |
| Action | SCT Plus to Banner Schedule The SCT Plus to Banner conversion is scheduled for Fall 2008 - Spring 2009. |