SACS Reaffirmation
| Objective | Business Office Website | |
| The Business Office website will remain online and be updated. Associated Goals: Collaborating With Computer Services |
| Indicator | Business Office Website The Business Office website is online. |
| Criteria | Online Business Office Website Business Office information is online with current employee information. |
| Finding | Business Office Website The Business Office website is updated with current employee information. |
| Action | Continue Updating Business Office Website The Business Office will continue to monitor and update the Business Office website as changes/needs arise. |
| Objective | Web Credit Card Payments | |
| Increased usage of credit card web payments will occur across campus. Associated Goals: Collaborating With Computer Services |
| Indicator | Credit Card Usage Across Campus Credit Card usage will occur on the Web in one new area on campus. |
| Criteria | New Area One new area is utilizing web credit card. |
| Finding | Web Credit Card Payments Web credit card payments are being utilized by more departments across campus. CJ has a new code for TRCPI program and will come online in August. |
| Action | Web Credit Card Payment Due to increased utilization of credit card payments the Business Office has added codes for CMIT, LEMIT, Computer Science, Career Services and SHSU Press & Copy Center departments. |
| Objective | Web Financial Report | |
| The Annual Financial Report will be produced on the Web. Associated Goals: Collaborating With Computer Services |
| Indicator | Annual Financial Report On Web The Annual Financial Report will be available on the web. |
| Criteria | Web Financial Report The most current Annual Financial Report is available on the Business Office website for public viewing. |
| Finding | AFR on the web The most current AFR, which is 2007 is on the Business Office Website. |
| Action | AFR on the Web 2007 AFR is on the Web and the 2008 AFR will be on the web in November. |
| Objective | Business Office Tasks | |
| Business Office tasks such as reconciliation, scholarship processing, voucher scanning, code corrections, and return check collections will be performed efficiently. Associated Goals: Efficiency In The Business Office Area |
| Indicator | Dollar Amount Of Returned Check Write Off Report of the dollar amount of returned check write off and the percentage of return check dollars collected in two years. |
| Criteria | Return Check WriteOff Value The report of the dollar amount of returned checks written off and the percentage of those returned checks collected in two years will be provided on a report after fiscal year end. |
| Finding | Report of returned check write off value The report of returned check write offs will be prepared after fiscal year end. |
| Indicator | Outside Scholarship Processing A report of all outside Scholarships that are processed thru the Business Office. |
| Criteria | Dollar Value of Outside Scholarships The dollar value of outside scholarships was recorded in annual report. |
| Finding | Dollar Value of Outside Scholarships The dollar value of outside scholarships is determined after fiscal year close. |
| Criteria | Number of Outside Scholarships The number of outside scholarships was recorded in annual report. |
| Finding | Number of Outside Scholarships The number of outside scholarships will be tallied and included on a report after the fiscal year end. |
| Indicator | Reconciliations And Code Corrections Completed reconciliations and code corrections on file in the business office 30 days after month close. |
| Criteria | Code corrections Code corrections kept in a notebook in Accountant I''s office. |
| Finding | Code Corrections Code corrections are a continuing process and are being kept in a notebook in Accountant I''s office. |
| Criteria | Completed reconciliations Bank reconciliations, state reconciliations, booked receivable reconciliations, scholarship and loan reconciliations on file in the Business Office with completion date. |
| Finding | Bank Reconciliations Bank reconciliations, state reconciliatons, booked receivalbe reconciliations, scholarship and loan reconciliations are on file in the Busienss Office with competion dates. |
| Indicator | Returned Checks Collections Count of students who fail to make payment on their returned check within 10 days of notice and who are resigned. |
| Criteria | Resigned Students for returned checks Report prepared annually to Director of Business Office of the number of students who remained resigned for return check at fiscal year end. |
| Finding | Returned Checks Collected Findings This will be completed after fiscal year end for 2008. |
| Criteria | Return Check writeoff Completed fiscal year end jv for uncollected returned checks for 2 year period. |
| Finding | Return Check Writeoff JV The journal voucher for return check writeoffs will be completed in August 2008. |
| Indicator | Scanning Of Vouchers All local and state vouchers that are scanned by business office staff. |
| Criteria | Scanned vouchers All scanned vouchers will be stamped SCANNED and filed. |
| Finding | Scanned Vouchers A sample of 10 vouchers were taken randomly by an accountant I and all were successfully stamped "SCANNED." |
| Action | Code Corrections Code corrections are being done throughout the year and will be kept in Accountant I''s office. |
| Action | Dollar value of outside scholarships Reporting dollar value of outside scholarships based on monthly tracking. |
| Action | Outside scholarships Tracking outside scholarships processed. |
| Action | Reconciliations Continuing to complete and file signed reconciliations in business office. |
| Action | Returned check write off Returned check write off jv completed. |
| Action | Returned checks findings Return check findings reported after end of fiscal year. |
| Action | Scanned vouchers Totals for local and state vouchers reported at end of fiscal year. |
| Action | Write off of Returned checks Report completed after end of FY 2008. |
| Objective | Completion Of Reports | |
| Reports are completed in a timely manner. Associated Goals: Efficiency In The Business Office Area |
| Indicator | Financial Report And Surveys Financial report and various other state agency reports and surveys that are completed by the designated deadlines for each. |
| Criteria | Deadline Financial Report sent to system by deadline. Surveys completed by deadline. Other state agency reports completed by deadline. |
| Finding | Reports and Surveys The Annual Financial Report was completed be the TSUS deadline. |
| Action | AFR deadline met. AFR deadline was met. No further action needed. |