SACS Reaffirmation
| Objective | Business Office Website | |
| The Business Office website will go online. Associated Goals: Collaborating With Computer Services |
| Indicator | Business Office Website The Business Office website is online. |
| Criteria | Online Business Office Website Business Office information is available online. |
| Finding | Business Office website is online The Business Office website is now availabe online. |
| Action | Online Business Office Website Accountant III updates online Business Office website with current information. |
| Objective | Web Credit Card Payments | |
| Increased usage of credit card web payments will occur across campus. Associated Goals: Collaborating With Computer Services |
| Indicator | Credit Card Usage Across Campus Credit Card usage will occur on the Web in two new areas on campus. |
| Criteria | Criminal Justice Center Web Usage Criminal Justice Center accepts web payments. |
| Finding | CJ accepts web payments Criminal Justice department is accepting credit card payments via the web for certain merchandise thru an online bookstore. In addition, Career Services and Band Enrichment are also accepting credit card payments via the web. |
| Criteria | Recreational Sports Web Usage Recreational Sports accepts web payments. |
| Finding | Recreational Sports web payments Recreational sports has not began to accept web payments yet. |
| Action | Recreational sports web usage Recreational sports web usage is still in the planning stages. |
| Objective | Web Financial Report | |
| The Annual Financial Report will be produced on the Web. Associated Goals: Collaborating With Computer Services |
| Indicator | Annual Financial Report on Web The Annual Financial Report will be available on the web. |
| Criteria | Web Financial Report The Annual Financial Report is available on the Business Office website for public viewing. |
| Finding | Annual Financial Report on the web The Annual Financial Report is available on the Business Office website for Fiscal Years 2005 & 2006. |
| Action | Web Financial Report Web financial reports will be posted as they become available. |
| Objective | Business Office Tasks | |
| Business Office tasks such as reconciliation, scholarship processing, voucher scanning, code corrections, and return check collections will be performed efficiently. Associated Goals: Efficiency in the Business Office area |
| Indicator | Dollar amount of returned check write off Report of the dollar amount of returned check write off and the percentage of return check dollars collected in two years. |
| Criteria | Return Check writeoff Completed fiscal year end jv for uncollected returned checks for 2 year period. |
| Finding | Returned checks written off The amount written off for returned checks was $2824.00. |
| Indicator | Outside Scholarship Processing A report of all outside Scholarships that are processed thru the Business Office. |
| Criteria | Dollar Value of Outside Scholarships The dollar value of outside scholarships was recorded in annual report. |
| Finding | Dollar value of scholarships The dollar value of outside scholarships processed for FY 2007 was $3,082,960.76. |
| Criteria | Number of Outside Scholarships The number of outside scholarships was recorded in annual report. |
| Finding | Number of scholarships The number of outside scholarships processed for FY 2007 was 2,896. |
| Indicator | Reconciliations and code corrections Completed reconciliations and code corrections on file in the business office 30 days after month close. |
| Criteria | Code corrections Code corrections kept in a notebook in Accountant I''s office. |
| Finding | Code corrections Code corrections are complete through March 2007 and filed in the Accountant I office. |
| Criteria | Completed reconciliations Bank reconciliations, state reconciliations, booked receivable reconciliations, scholarship and loan reconciliations on file in the Business Office with completion date. |
| Finding | Completed reconciliation Bank reconciliations, state reconciliations, booked receivable reconciliations, scholarship and loan reconciliations are completed, signed, dated by both the employee completing the reconciliation and supervisor, and then filed. |
| Indicator | Returned checks collections Count of students who fail to make payment on their returned check within 10 days of notice and who are resigned. |
| Criteria | Resigned Students for returned checks Report prepared annually to Director of Business Office of the number of students who remained resigned for return check at fiscal year end. |
| Finding | Returned check resignations For Fiscal Year 2007, the report indicates that there were five students for a total of $5577.50 still resigned for returned checks. |
| Indicator | scanning of vouchers All local and state vouchers that are scanned by business office staff. |
| Criteria | Scanned vouchers All scanned vouchers will be stamped SCANNED and filed. |
| Finding | Voucher scanning During the scanning process, vouchers are stamped SCANNED and then filed by check date. The total Local Vouchers scanned is 26,374; State Vouchers is 5822; and correction vouchers is 922. |
| Action | Reconciliations and code corrections Code corrections will be tracked in FY 2008. |
| Objective | Completion of Reports | |
| Reports are completed in a timely manner. Associated Goals: Efficiency in the Business Office area |
| Indicator | Financial Report and Surveys Financial report and various other state agency reports and surveys that are completed by the designated deadlines for each. |
| Criteria | Deadline Financial Report sent to system by deadline. Surveys completed by deadline. Other state agency reports completed by deadline. |
| Finding | Reports met by deadline Every submission of reports/surveys were met by the deadlines. |
| Action | Financial Report and Surveys The Business Office will continue to meet deadlines for Financial Report and Surveys in FY 2008. |